Beadle's Memo

To	:	THE LOYOLA SCHOOLS COMMUNITY
From	:	Mr. Eduardo Jose E. Calasanz Associate Dean for Academic Affairs
Re	:	Implementation of the Class Beadle System

Please be reminded that the class beadle system will be implemented throughout the Loyola Schools this First Semester of SY 2009-2010.

The duties of a beadle are defined on page 23 of the Faculty Manual (2002 Edition) which states the following:

5.2. Beadle. Faculty must assign a student as Beadle for each class. Among the duties which the class Beadle may be asked to do are the following:

5.2.1. Check the availability of chalk/whiteboard pen and eraser

5.2.2. Switch off lights and fans

5.2.3. Clean the boards at the end of the class

5.2.4. Assist in keeping attendance records

5.2.5. Disseminate information from the faculty member

5.2.6. Collect materials as may be required by the faculty member

5.2.7. Report the faculty member’s absence to the Associate Dean for Academic Affairs after ten (10) minutes (14 minutes for one-and-a-half hour classes) have lapsed and the faculty member is not yet in class. However, if the class has been notified of the faculty member’s time of arrival, the students are obliged to wait quietly until the designated time. If the faculty member fails to appear at the appointed time, the students may consider themselves dismissed, and the Beadle should inform the Associate Dean of the faculty member’s absence.

Attached are the Implementing Guidelines for the class beadles.

The appointed class beadles are requested to go to the Office of the Associate Dean for Academic Affairs as soon as possible for further instructions.

Thank you very much for your cooperation.

Implementing Guidelines for the Class Beadle System

1. 1. Faculty members must assign a student as beadle for each class.

2. 2. The duties of a beadle are defined on page 23 of the Faculty Manual (2002 Edition).

3. 3. Reporting faculty absence shall be done by the class beadle through the Faculty Attendance Form, the procedure for which is detailed below.

Procedure for Reporting Faculty Absence:

1. 1. Each class beadle will be issued, by the Office of the Associate Dean for Academic Affairs (ADAA), one (1) Faculty Attendance Form (FAF) packet per class that he/she is a beadle of.

2. 2. Beadles should submit completed FAFs to the Office of the ADAA no later than Monday of the week after the covered period. They can also submit completed FAFs to the Office of the ADAA through a drop-box which will be placed in front of the ADAA windows along Kostka Hall.

3. 3. The Office of the ADAA summarizes the attendance data and contacts the Department is necessary.

Reminders Regarding the FAF:

1. 1. Schedule/Room of Class should be indicated as: DAY/TIME/ROOM (ex. MWF/1:30-2:30/ B-AVR)

2. 2. Each beadle must indicate on the table the following information:

a. The DATE the class was held. (Also for make-up classes.)

b. Whether the teacher was present or absent by placing a ‘check mark’ on the appropriate column.

3. 3. If a faculty member does not appoint a beadle for the class, the Office of the ADAA in coordination with the Office of Student Activities and the Sanggunian ng mga Magaaral will appoint a beadle for this purpose.